Two Ramsey Road Projects Return to Hayden City Council Agenda Tuesday

HAYDEN, ID — Two projects along Ramsey Road return to the Hayden City Council agenda Tuesday, Aug. 11, as construction continues at Honeysuckle Avenue and the City moves forward with installation of a temporary traffic signal at Hayden Avenue.

Council is scheduled to vote on Change Order No. 2 with LaRiviere, Inc. for the Honeysuckle Avenue and Ramsey Road Roundabout Project and, separately, a contract of up to $2,000 with Welch Comer & Associates for survey staking associated with the temporary traffic signal at Hayden Avenue and Ramsey Road.

Both items are included on the Council’s consent calendar.

Change Order No. 2 would increase LaRiviere’s construction contract by a net $3,574.45 and add one contract day.

The original construction contract was $1,714,895.55. Change Order No. 1 added $7,360.39 and one contract day. With Change Order No. 2, the authorized contract amount would become $1,725,830.40.

The project’s original substantial-completion date was Aug. 28. The two additional contract days move that date to Aug. 30.

The relatively small net increase in Change Order No. 2 is the result of seven separate modifications involving tree removal, sidewalks and drainage, street lighting, road-closure notification and sewer infrastructure.

The largest added cost involves tree removal.

According to the change-order documents, tree-removal locations were not marked in the project plan set. A site walk was conducted July 14 to establish the final tree and stump removal scope.

That process identified 27 trees and stumps for removal. The original contract included a bid quantity of 19.

Seven additional trees, at the existing contract unit price of $219.10 each, add $1,533.70.

The documents also identify a 42-inch-diameter tree that was not shown on the plans. Its removal adds another $6,433.70.

Together, the additional tree work adds $7,967.40 and one contract day.

The change order also documents modifications to the sidewalk design.

The sidewalk was changed from a configuration separated from the curb to one adjacent to the curb. According to the project documents, the revision includes relocation of a drywell, an increase in sidewalk width from five feet to eight feet, and changes to the approach, pedestrian ramps and pedestrian curb.

Most of the work associated with those changes will be accounted for through existing contract quantities.

A larger sidewalk underdrain, however, adds $3,454.95 to the contract through Change Order No. 2.

Four streetlights included in the original project plans are also being eliminated.

The change-order documents state that the City determined the four poles were “no longer necessary,” but do not provide a reason for that determination.

Removing the four light foundations, 215 feet of illumination conduit and four junction boxes produces a $7,865.34 credit to the construction contract. The number of light foundations is reduced from 12 to eight.

Locations of remaining light poles have also been revised under a separate field order. That modification adds no additional cost or contract time.

Another no-cost change involves Drainage Swale No. 4.

According to the change documents, stormwater pipes would not have sufficient cover if installed according to the original plans.

The modification adds a two-foot-wide flat buffer behind the sidewalk and revises grading between the buffer and the bottom of the drainage swale. The change adds no contract cost or time.

Two other changes carry little or no additional cost.

The road-closure advance-notice requirement was reduced from 14 days to five days, with no change in contract price or time. The project will also add surface access for tracer wire used to locate the HARSB sewer force main in the future. HARSB will provide the valve can and riser; the change order includes $17.44 associated with the force-main work.

Although commonly referred to as the Honeysuckle-Ramsey roundabout project, the construction contract incorporates work for multiple public entities.

The City of Hayden is administering the contract, while portions of the project involve the Hayden Lake Irrigation District and Hayden Area Regional Sewer Board. The City’s memo states that portions of Change Order No. 2 will be reimbursed by HARSB and HLID under existing agreements.

The two change orders to date total $10,934.84, increasing the original $1.715 million construction contract by approximately 0.64 percent.

Construction remained extensive along the Ramsey Road corridor when the Hayden Reporter photographed the project on Aug. 8.

The contract documents identify Aug. 30 as the revised substantial-completion date if Change Order No. 2 is authorized.

Substantial completion does not necessarily mean every element of a construction project is finished. It generally marks the point established under the contract when the work has progressed sufficiently for its intended use.

The documents reviewed by the Hayden Reporter do not state that the project is behind schedule.

Several blocks south, the City is also moving forward with a temporary traffic signal at Hayden Avenue and Ramsey Road.

On Tuesday, Council is scheduled to vote on an engineering-services agreement with Welch Comer & Associates for an amount not to exceed $2,000 for construction staking associated with the signal installation.

The City’s memo says a professional surveyor is needed to confirm the location of the signal poles and guy anchors within the public right-of-way and relative to private property.

Welch Comer previously surveyed the right-of-way at Hayden and Ramsey as part of the City’s roundabout design for that intersection. According to the City, using that existing survey work will allow the firm to perform the temporary-signal staking promptly and cost-effectively.

Under the proposed scope, Welch Comer would perform one-time staking of poles and guy anchors in the northeast and southwest quadrants of the intersection, using locations supplied by the City. Offsets to the existing right-of-way would also be identified.

The work is to be completed within 14 days of an executed agreement.

The map included with the agreement identifies construction areas on the northeast and southwest corners of the intersection.

Funding for the surveying work is available through the City’s Hayden/Ramsey Intersection project account.

Tuesday’s agenda does not establish that Council is deciding for the first time whether every underlying construction change described in the documents will occur.

Several components of the Honeysuckle-Ramsey change order are documented through field orders and work-change proposals generated during active construction. Likewise, the City’s Hayden-Ramsey memo states that the City “is installing” the temporary traffic signal.

The actions before Council are the formal authorization of LaRiviere Change Order No. 2 and the Welch Comer engineering-services agreement.

Both appear on the Aug. 11 consent calendar.